As a Navigator, you use AI not only with pre-built assistants but also with direct access to powerful language models. This increases your responsibility—especially regarding data protection and copyright. This module will help you avoid common risks and act securely.

With the upcoming introduction of the EU AI Act, the responsible use of AI takes on a legal dimension that directly affects you. Below, you will learn what this specifically means for your daily work.

What applies on the xpandAI platform? The platform is GDPR-compliant. Your inputs are processed internally and are not used for model development.

Nevertheless, it’s important: Pay attention to your prompts.

What you should not enter:

• Real names, email addresses, phone numbers
• Customer data, employee information
• Internal details about projects, strategies, or finances
• Information that is confidential (NDAs)

How to stay secure:

• Use placeholders instead of real names or data
• Generalize critical content (‚a customer‘ instead of ‚Company X‘)
• Use fictitious or anonymized examples
• Do not enter sensitive content into publicly available tools (outside the platform)

AI Texts
Texts generated purely by AI (e.g., via GPT) are not protected by copyright in the EU. You are allowed to use, edit, and share them—even commercially.

However:

• You bear the responsibility for the content
• You should review and, if necessary, adapt the text
• Through revision or creative design, it can become a protectable work—with you as the author

AI Images
AI-generated images (e.g., via the Xpand Image Assistant) are also currently not protectable—they are not considered a „human creation.“

You may use them—with restrictions:

What you should avoid:

• well-known characters (e.g., Mickey Mouse, Pikachu)
• trademark-like logos (e.g., the Apple logo)
• stylistic imitations (‚in the style of Banksy…‘)

These cases can infringe on copyright, trademark, or personality rights—even if the image is AI-generated.

When in doubt: Always involve the legal department or communications team before publication—especially for external use.

• You use powerful tools. Remain responsible in their use.
• Do not disclose sensitive information—not even carelessly internally.
• Review texts and images before sharing or publishing.
• Use AI as a support tool—but not for automated decision-making about people.

Clear rule of thumb for everyday use and prompting:

If you wouldn’t write a piece of information in a public email—don’t enter it into a prompt either.