1 Tip #1: Quick Summaries

Let AI concisely summarize long texts (e.g., emails, reports, articles) in seconds.

Example:

„Summarize this 2-page PDF in 3 sentences.“

Benefit:

• Time-saving: Instead of 10 mins of reading, 1 min is enough for the essence.
• Great for meeting minutes, industry news, or reports.

Prompt Idea:

„Summarize the following text in max. 3 sentences and list 2 main topics…“

Try it now:

Upload your text/document or copy the content into the xpandAI assistant. Test different prompts and see how the results change as you adjust the instructions.

2 Tip #2: Creative Idea Generation on Demand

Use AI as a brainstorming partner to gather ideas for social media posts, product names, or projects.

Example:

„Give me 5 witty slogans for our summer promotion.“

Benefit:

• Creativity boost: AI provides fresh perspectives that you can refine.
• Quickly get multiple suggestions => you just pick your favorites.

Prompt Idea:

„Give me 3 humorous, 3 serious, and 3 quirky slogans…“ This way you’ll get a wide variety of ideas.

Try it now:

Give the AI a prompt like: „5 ideas for a LinkedIn post on the topic of skilled labor shortage – modern, creative, humorous.“

3 Tip #3: Prepare Emails & Standard Texts Automatically

Let AI generate templates for frequent emails or text blocks.

Example:

„Draft a professional email to remind about an outstanding payment – in a polite but firm tone.“

Benefit:

• Saves time on recurring tasks like reminders, offer confirmations, or customer inquiries.
• Quality leap: AI checks for correct spelling and politeness.

Prompt Idea:

Save your favorite templates for yourself and your team. Refine the tone (e.g., „short & sweet“ or _ „polite & detailed“ _).

Try it now:

Have a polite payment reminder written for you – clear, professional, not too harsh.

4 Tip #4: Audio-to-Text for 3x Faster Input

MacWhisper (paid) transcribes your audio recordings into text – in near real-time and offline.

Example:

Record short voice notes or meetings with your smartphone and import them into MacWhisper.

Benefit:

• Lightning-fast creation of meeting minutes or summaries of personal audio notes.
• Saves time on typing and ensures precise documentation.

Prompt Idea:

Have the AI transcription directly streamlined or converted into bullet points by ChatGPT. Pay attention to data privacy: It’s better not to transcribe sensitive conversations on public cloud services, but locally.